Well last summer I perfected my academic/IEP data collection system and I can finally cross it off my to-do list for GOOD!! My year ran so smoothly with this system last year and my data was so thorough, timely, and organized.
I started with a 2 1/2 inch binder! I kept all of my students' academic/IEP goal data in this one binder. If you're wondering, I separate behavior. My students with behavioral goals have separate behavior binders, as there is so much more data involved for behavior. This post strictly focuses on academic data collection.
Here's a peek at the inside of the binder.
|I love these pocket dividers! They are vinyl and very durable. I labeled a pocket divider for each of my students. I label them in pencil so that I can easily reuse them year after year!|
|This is the first page for every student. I always include a blank sheet of paper as the first page. This is where I put notes of things I see they need to work on, or where I can quickly jot down those ah-ha moments that hit me about that student!|
|This is the second sheet in the binder for students being monitored using AIMS Web. This student has a goal of reading CVC words, so I am progress monitoring her on NWF (Nonsense Word Fluency) and ORF (Oral Reading Fluency).|
|My students that can read also have this assessment behind their tab. This is the San Diego Quick Reading Assessment. I love this reading assessment. It can be administered in less than 5 minutes and is SOOOO accurate in assessing a student's reading level. You can access it here.|
|For readers, the third page is always this. This is my phonics quick screener. It clearly identifies what level students are at in their phonics skills, where they need remediation at, and where lessons should start. You can get the phonics screener here.|
|It also includes their Fry's Word List Recording Sheet, as we practice these daily. You can see our Fry's Word Lists and get access to this sheet here.|
|Some students will have different sheets, such as this student that is working on play skills.|
I decided to stop wasting my time trying to collect IEP goal data daily or every few days. Let's face it, most of our students do not make progress at that rapid of a pace. So in order to see growth for my students and simplify my data collection system, I assess (progress monitor) my students every two weeks. One of our classroom centers is "Teacher Table" where I do direct, explicit teaching Monday through Thursday. On Fridays, "Teacher Table" is cancelled and I call students back one at a time to do my assessing. Rather than my students coming to their "Teacher Table" center on Friday, they go on iPads or computers during this center while I assess.
My school is on a quarter system, so there are approximately 9 weeks in a quarter. So if I assess my students every two weeks, for example, on week 2, week 4, week 6, and week 8, this allows me to have a good amount of data by the end of each quarter.
Lastly, I can't forget the front of the binder. In the front of my binder I keep my benchmark targets, norm charts, standards, etc. in sheet protectors so I can easily refer to them when I need them.
And that's it! My data system simplified! One binder, some pocket tabs, a few simple recording sheets, and you too can simplify and organize your data to make it manageable. I'm at school to work with kids, not take data all day! Stop letting your data consume you and take the fun out of teaching! Remember you don't have to take data every.single.day and on every.single.thing!!
Grab the student progress monitoring and goal tracking sheets here for free and start simplifying your system!
If you're in need of more support on simplifying and managing behavioral data, check out this post.
Stop back tomorrow for some SPEDtacular Freebies!